1

Meetings

(1) General Body Meeting

Notice:- Written notice of Association online discussions shall be mailed or e-mailed to all Association members in good standing by the General Secretary at least 21 days prior to the scheduled discussion. Notice shall include:

(a) A designated e-mail list, chat room or message board with instructions how to access the list, room or message board;

(b) The purpose(s) of the meeting and the starting and ending dates and times during which discussion may take place. No other Association business shall be discussed.

(2) Steering Committee Meeting

The Steering Committee online discussions shall be conducted in accordance with clause 26 under TAGA Constitution.

(3) Minutes:- The General Secretary shall be responsible for keeping minutes of these discussions by using chat room logs, copying messages from the message board, copying email from the list, or by taking notes of the discussion.

(4) Quorum:- The quorum for the general body meetings shall be as per clause 20.1 and for the steering committee meetings as per clause 26.2 of the TAGA Constitution as the case may be.

(5) Voting:- Voting can be done during these discussions using electronic ballots in accordance with clause 18.2 under TAGA Constitution.

(6) The members should keep themselves in visible mode during TAGA Electronic Meetings.

2

Administrative Mailings

Any requests regarding administrative tasks such as being added or removed from a list should be made to the appropriate area, not the group itself. Mail for these types of requests should be sent to the Steering Committee/Moderators.

3

Exclusion and suspension of member

Members who violate these rules may have their electronic communication privileges revoked and shall be subject to action under clause 16(1) under TAGA Constitution, provided two moderators together certify the case to the SC.

4

Mailing to TAGA

(1) Use your own personal Email account to join the TAGA mailing list; don't subscribe using a shared office account.

(2) Follow any and all guidelines that the Steering Committee/Moderators has posted.

(3) When you join the list, monitor the messages for a few days to get a feel for what common questions are asked, and what topics are deemed off-limits. When you feel comfortable with the group, then start posting.

(4) Members should not be get annoyed with the same FAQ (Frequently Asked Questions)

(5) Never post inflammatory messages.

(6) Keep your questions and comments relevant to the focus of the TAGA.

(7) Respect other members’ time and bandwidth, while posting.

(8) Don't expect instant responses to all your questions, and don't assume that all members will agree with -- or care about -- your passionate arguments.

(9) Attention should be given to the content of your writing. Make sure your notes are clear and logical. Always it is better to keep it simple.

(10) Be pleasant and polite. Don't use offensive language, and don't be confrontational for the sake of confrontation.

(11) Respect other people’s privacy during the communication.

(12) If you do decide to inform someone of a mistake, point it out politely and preferably by private email rather than in public. Give people the benefit of the doubt; assume they just don't know any better. And never be arrogant or self-righteous about it.

(13) Focus on one subject per message and always include a pertinent subject title for the message, that way the user can locate the message quickly. Keywords about the content of the message shall be used in the subject title.

(14) Include your signature at the bottom of Email messages when communicating with other members, who may not know you personally. Your signature footer should include your name, batch & branch in TKMCE. Optional information could include your address and phone number.

(15) When quoting another person, edit out whatever isn't directly applicable to your reply. Don't let your mailing or Usenet software automatically quote the entire body of messages you are replying to when it's not necessary. Take the time to edit any quotations down to the minimum necessary to provide context for your reply.

(16) If another person posts a comment or question that is off the subject, do NOT reply to the list and keep the off- subject conversation going publicly.

(17) When someone posts an off-subject note, and someone else criticizes that posting, you should NOT submit a gratuitous note.

(18) If you can respond to someone else's question, do so through private email.

(19) Use discretion when forwarding a long mail message. It's preferable to reference the source of a document and provide instructions on how to obtain a copy. If you must post a long message, warn the readers with a statement at the top of the mail message.

(20) If you cross post messages to multiple groups, include the name of the groups at the top of the mail message with an apology for any duplication.

(21) Resist the temptation to "flame" others on the TAGA mailing list. Remember that these discussions are "public" and meant for constructive exchanges. Treat the others on the list, as you would want them to treat you.

(22) When posting a question to the group, request that responses be directed to you personally. Post a summary or answer to your question to the group.

(23) When replying to a message posted to the group, check the address to be certain it's going to the intended location (person or group). It can be very embarrassing if they reply incorrectly and post a personal message to the entire group that was intended for an individual.

(24) Never forward personal email to TAGA mailing lists without the original author's permission.

5

General

(1) Never involve in the activity of spamming through your messages.

(2) Capitalize words only to highlight an important point or to distinguish a title or heading.

(3) *Asterisks* surrounding a word can be used to make a stronger point.

(4) Never send chain letters through your messages.

(5) Cite all quotes, references and sources and respect copyright and license agreements.

(6) When being humorous, use emoticons to express humor.

(7) Acronyms can be used to abbreviate when possible, however messages that are filled with acronyms can be confusing and annoying to the reader.

(8) Keep paragraphs and messages short and to the point.

6

Amendments

Amendments may be made by a resolution passed by at least two-thirds of TAGA Voting Members participating in the ballot, after opening a ballot for a period of at least 21 days, provided the quorum specified in Clause 20.1 under TAGA Constitution is satisfied. A true copy of all amendments shall be submitted to the Registrar’s Office within fourteen days from the date of the General Body Meeting of which amendments are made.

7

Disclaimer

The views expressed by members in these electronic communications are their own and neither any other member nor anyone associated with TAGA is responsible for each individual's opinion and statements. However, the Steering Committee and the Members are responsible for resolutions of the TAGA.